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box data room

What is Box Data Room?

This is a solution for storage, management, and sharing of sensitive business data, especially documents and materials. Box data room can be successfully used during M&A and due diligence processes, as well as other crucial processes: if you need some place to save your documents for a short-term, that’s exactly the thing.

How does it work? You simply order the data room, get a cloud server at your disposal, upload files of different formats, and choose access settings for users. Next, the authorized users may:

  • read and download files;
  • preview documents;
  • edit materials and co-work.

Why using a data room for M&A? It is the most cost-efficient option so far that combines simplicity of use and ultimate safety.

Box Data Room Functionality

Box is targeted on file sharing for individual users, but the set of its features makes this solution exceptionally good for business application: it’s perfect for collaboration and file access for team members regardless of their geographical location.  The most outstanding features include:

  1. Total workspace and document customization with logotypes and colors.
  2. Access expiry option and limits on previewing and printing.
  3. Task automation
  4. E-signing.
  5. Notifications about document update.
  6. Bulk uploads.
  7. Document linking.

To top it off, together with a broad range of virtual data room services, you can enjoy 24/7 customer support and various form of training (live online, personal lessons, webinars).

The advantages and disadvantages of choosing Box Data Room

Want to find out whether Box M&A data room is suitable for your business? Let’s overview the pros and cons of this virtual data room.

Available as a web-based, installed and cloud solution.The free 14-day trial is limited in functionality, so you can’t check out the entire range of data room services.
Simple administration of a secure data room.Back-end reporting isn’t sufficient enough.
Doesn’t require much training.Lack of control for some features and functions
Native integration with numerous cloud apps.Slow file loading (in rare occasions).

If you need a non-expensive, secure and intuitive file storage environment, consider Box M&A data room. It’s perfect for data sharing and easy document management and can be used by small-to-midsize businesses that need both simplicity and functionality.

Box VDR features:

Features Box VDR

Industry Solutions

Biotech Licensing
Board Portals
Clinical Studies
Distressed Real Estate
Document Repository
Due Diligence
IPO & Exits
M&A Buy Side
M&A Sell Side
Debt Financing
Hedge Funds
Post Merger
Private Equity
Procurement Management

Files & Folders Management

File Formats Supported: as, as3, asm, bat, c, cc, cmake, cpp, cs, css, csv, cxx, diff, doc, docx, erb, gdoc, groovy, gsheet, h, haml, hh, htm, html, java, js, less, m, make, ml, mm, msg, ods, odt, pdf, php, pl, properties, py, rb, rtf, sass, s
Automatic Numerical Indexing of Files & Folders
Drag & Drop Upload of Multiple Files and Folders
Desktop Synchronization
Archives Upload & Extraction
Export of Data Room Index to Excel
Document Version Control
Multilingual Documents Index

File Protection & Digital Rights Management

Granular Document Permissions
View-Only Access
Prevention of Download, Print and Copy
Customizable Document Watermarks
Document Access Expiry
256-Bit SSL/TLS Encryption
Data at Rest Encryption
Remote Shredding of Documents
Secure Fence View

Data Hosting

99.9% Uptime Guarantee
ISO 27001 Certified
SOC 2 Certified
SSAE 16 Certified
Data Backup
Virus Scanning

Access Security

Two-Factor Authentications
Mobile Device Management
Granular User Permissions
Permission Groups
Access Expiration
Access Limitation by IP Address

Accessibility & Ease Of Use

No Plugins
Scroll-Through Web-Based Document Viewer
Web-Based Excel Spreadsheets Viewer
iOS Application
Android Application
Mobile Device Interface
User Interface Languages: English, Japanese, French, Italian, Spanish, German

Search, OCR & Filters

Search by Name
Search by Content (Full Text Search)
OCR (Optical Character Recognition)
Filtering by Parameters

Collaboration Features

Basic Questions & Answers Module
Secure User Messaging
New Document Email Notifications
Files & Folders Notes
Advanced Questions & Answers Module

Activity Tracking & Reporting

Tracking of All User Activity
Real-Time Audit Trail
Graphic Reports
Exporting Reports to Excel
Tracking of Document Viewing Time
Scheduled Reports (Sending to Email)


Branded User Interface
Custom Login Page
Custom Agreements for Accessing Data Room
Active Directory Integration
Single Sign-On Integration
Customer-Managed Encryption Keys
Integrations Through APIs
Custom Domain
Custom User Invitation Letter
Custom Workflows and Features

Support & Services

Business Hours Support
24/7 Email Support
24/7 Phone & Email Support
Online Help Center
Live Trainings
Dedicated Project Manager
Support Languages: English, German, French, Spanish, Italian, Portuguese, Russian, Japanese, Chinese, Swedish, Dutch, Finnish, Korean, Polish, Turkish, Danish, Norwegian
Data Room Archive on DVD or USB Drive
Translation Services

Deployment Options

Cloud (Web-Based)
On-Premise (Installed)
Multiple Datacenter Locations

Trial & Pricing

Free Demo
Free Trial: 14-day trial
Price: $5/user/month, $15/user/month

Company Info

Established: 2005
Locations: United States
Employees: 1250
Clients: AstraZeneca, General Electric, GlaxoSmith Kline, FICO, Procter & Gamble, Nationwide Insurance, Whirlpool, Boston Scientific, Bechtel, KKR, Allergan, Sundance Institute, The University of Texas MD Anderson Cancer, Avago, Legendary Pict