What is Box Data Room?
This is a solution for storage, management, and sharing of sensitive business data, especially documents and materials. Box data room can be successfully used during M&A and due diligence processes, as well as other crucial processes: if you need some place to save your documents for a short-term, that’s exactly the thing.
How does it work? You simply order the data room, get a cloud server at your disposal, upload files of different formats, and choose access settings for users. Next, the authorized users may:
- read and download files;
- preview documents;
- edit materials and co-work.
Why using a data room for M&A? It is the most cost-efficient option so far that combines simplicity of use and ultimate safety.
Box Data Room Functionality
Box is targeted on file sharing for individual users, but the set of its features makes this solution exceptionally good for business application: it’s perfect for collaboration and file access for team members regardless of their geographical location. The most outstanding features include:
- Total workspace and document customization with logotypes and colors.
- Access expiry option and limits on previewing and printing.
- Task automation
- Notifications about document update.
- Bulk uploads.
- Document linking.
To top it off, together with a broad range of virtual data room services, you can enjoy 24/7 customer support and various form of training (live online, personal lessons, webinars).
The advantages and disadvantages of choosing Box Data Room
Want to find out whether Box M&A data room is suitable for your business? Let’s overview the pros and cons of this virtual data room.
|Available as a web-based, installed and cloud solution.||The free 14-day trial is limited in functionality, so you can’t check out the entire range of data room services.|
|Simple administration of a secure data room.||Back-end reporting isn’t sufficient enough.|
|Doesn’t require much training.||Lack of control for some features and functions|
|Native integration with numerous cloud apps.||Slow file loading (in rare occasions).|
If you need a non-expensive, secure and intuitive file storage environment, consider Box M&A data room. It’s perfect for data sharing and easy document management and can be used by small-to-midsize businesses that need both simplicity and functionality.
Box VDR features:
|Distressed Real Estate|
|IPO & Exits|
|M&A Buy Side|
|M&A Sell Side|
Files & Folders Management
|File Formats Supported:||as, as3, asm, bat, c, cc, cmake, cpp, cs, css, csv, cxx, diff, doc, docx, erb, gdoc, groovy, gsheet, h, haml, hh, htm, html, java, js, less, m, make, ml, mm, msg, ods, odt, pdf, php, pl, properties, py, rb, rtf, sass, s|
|Automatic Numerical Indexing of Files & Folders|
|Drag & Drop Upload of Multiple Files and Folders|
|Archives Upload & Extraction|
|Export of Data Room Index to Excel|
|Document Version Control|
|Multilingual Documents Index|
File Protection & Digital Rights Management
|Granular Document Permissions|
|Prevention of Download, Print and Copy|
|Customizable Document Watermarks|
|Document Access Expiry|
|256-Bit SSL/TLS Encryption|
|Data at Rest Encryption|
|Remote Shredding of Documents|
|Secure Fence View|
|99.9% Uptime Guarantee|
|ISO 27001 Certified|
|SOC 2 Certified|
|SSAE 16 Certified|
|Mobile Device Management|
|Granular User Permissions|
|Access Limitation by IP Address|
Accessibility & Ease Of Use
|Scroll-Through Web-Based Document Viewer|
|Web-Based Excel Spreadsheets Viewer|
|Mobile Device Interface|
|User Interface Languages:||English, Japanese, French, Italian, Spanish, German|
Search, OCR & Filters
|Search by Name|
|Search by Content (Full Text Search)|
|OCR (Optical Character Recognition)|
|Filtering by Parameters|
|Basic Questions & Answers Module|
|Secure User Messaging|
|New Document Email Notifications|
|Files & Folders Notes|
|Advanced Questions & Answers Module|
Activity Tracking & Reporting
|Tracking of All User Activity|
|Real-Time Audit Trail|
|Exporting Reports to Excel|
|Tracking of Document Viewing Time|
|Scheduled Reports (Sending to Email)|
|Branded User Interface|
|Custom Login Page|
|Custom Agreements for Accessing Data Room|
|Active Directory Integration|
|Single Sign-On Integration|
|Customer-Managed Encryption Keys|
|Integrations Through APIs|
|Custom User Invitation Letter|
|Custom Workflows and Features|
Support & Services
|Business Hours Support|
|24/7 Email Support|
|24/7 Phone & Email Support|
|Online Help Center|
|Dedicated Project Manager|
|Support Languages:||English, German, French, Spanish, Italian, Portuguese, Russian, Japanese, Chinese, Swedish, Dutch, Finnish, Korean, Polish, Turkish, Danish, Norwegian|
|Data Room Archive on DVD or USB Drive|
|Multiple Datacenter Locations|
Trial & Pricing
|Free Trial:||14-day trial|
|Clients:||AstraZeneca, General Electric, GlaxoSmith Kline, FICO, Procter & Gamble, Nationwide Insurance, Whirlpool, Boston Scientific, Bechtel, KKR, Allergan, Sundance Institute, The University of Texas MD Anderson Cancer, Avago, Legendary Pict|