box data room
Ease of Use
4.1 / 5.0
Customer Support
3.4 / 5.0
Speed & Availability
3.6 / 5.0
3.2 / 5.0
Value for Money
4.5 / 5.0
Reviews 13
3.8 / 5.0
"It is much less expensive than other VDR providers. And is good at organizing digital file exchange in the company."
Jessica C. - Bookkeeper
Capterra logo 4.4
G2 logo 4.2
Softwareadvise logo 4.35

What is Box Data Room?

This is a solution for storage, management, and sharing of sensitive business data, especially documents and materials. Box data room can be successfully used during M&A and due diligence processes, as well as other crucial processes: if you need some place to save your documents for a short-term, that’s exactly the thing.

How does it work? You simply order the data room, get a cloud server at your disposal, upload files of different formats, and choose access settings for users. Next, the authorized users may:

  • read and download files;
  • preview documents;
  • edit materials and co-work.

Why using a data room for M&A? It is the most cost-efficient option so far that combines simplicity of use and ultimate safety.

Box Data Room Functionality

Box is targeted on file sharing for individual users, but the set of its features makes this solution exceptionally good for business application: it’s perfect for collaboration and file access for team members regardless of their geographical location.  The most outstanding features include:

  1. Total workspace and document customization with logotypes and colors.
  2. Access expiry option and limits on previewing and printing.
  3. Task automation
  4. E-signing.
  5. Notifications about document update.
  6. Bulk uploads.
  7. Document linking.

To top it off, together with a broad range of virtual data room services, you can enjoy 24/7 customer support and various form of training (live online, personal lessons, webinars).

The advantages and disadvantages of Box Data Room

Want to find out whether Box M&A data room is suitable for your business? Let’s overview the pros and cons of this virtual data room.

Available as a web-based, installed and cloud solution.The free 14-day trial is limited in functionality, so you can’t check out the entire range of data room services.
Simple administration of a secure data room.Back-end reporting isn’t sufficient enough.
Doesn’t require much training.Lack of control for some features and functions
Native integration with numerous cloud apps.Slow file loading (in rare occasions).

If you need a non-expensive, secure and intuitive file storage environment, consider Box M&A data room. It’s perfect for data sharing and easy document management and can be used by small-to-midsize businesses that need both simplicity and functionality.

Box VDR features:

Features Box VDR

Industry Solutions

Biotech Licensing
Board Portals
Clinical Studies
Document Repository
Due Diligence
IPO & Exits
M&A Buy Side
M&A Sell Side
Debt Financing
Private Equity

Files & Folders Management

File Formats Supported: as, as3, asm, bat, c, cc, cmake, cpp, cs, css, csv, cxx, diff, doc, docx, erb, gdoc, groovy, gsheet, h, haml, hh, htm, html, java, js, less, m, make, ml, mm, msg, ods, odt, pdf, php, pl, properties, py, rb, rtf, sass, s
Automatic Numerical Indexing of Files & Folders
Drag & Drop Upload of Multiple Files and Folders
Archives Upload & Extraction
Export of Data Room Index to Excel
Document Version Control
Multilingual Documents Index

File Protection & Digital Rights Management

Granular Document Permissions
View-Only Access
Prevention of Download, Print and Copy
Customizable Document Watermarks
Document Access Expiry
256-Bit SSL/TLS Encryption
Remote Shredding of Documents
Secure Fence View

Data Hosting

99.9% Uptime Guarantee
ISO 27001 Certified
SOC 2 Certified
Data Backup

Access Security

Two-Factor Authentications
Mobile Device Management
Granular User Permissions
Permission Groups
Access Expiration
Access Limitation by IP Address

Accessibility & Ease Of Use

No Plugins
Scroll-Through Web-Based Document Viewer
iOS Application
Android Application
Mobile Device Interface
User Interface Languages:

Search, OCR & Filters

Search by Name
Search by Content (Full Text Search)
OCR (Optical Character Recognition)
Filtering by Parameters

Collaboration Features

Basic Questions & Answers Module
Secure User Messaging
New Document Email Notifications
Files & Folders Notes
Advanced Questions & Answers Module

Activity Tracking & Reporting

Tracking of All User Activity
Real-Time Audit Trail
Graphic Reports
Tracking of Document Viewing Time
Scheduled Reports (Sending to Email)


Branded User Interface
Custom Login Page
Custom Agreements for Accessing Data Room
Single Sign-On Integration
Customer-Managed Encryption Keys
Integrations Through APIs
Custom User Invitation Letter

Support & Services

Business Hours Support
24/7 Email Support
24/7 Phone & Email Support
Online Help Center
Live Trainings
Dedicated Project Manager
Support Languages: English, German, French, Spanish, Italian, Portuguese, Russian, Japanese, Chinese, Swedish, Dutch, Finnish, Korean, Polish, Turkish, Danish, Norwegian
Data Room Archive on DVD or USB Drive
Translation Services

Deployment Options

Cloud (Web-Based)
On-Premise (Installed)
Multiple Datacenter Locations

Trial & Pricing

Free Trial:
Price: 14-day trial

Company Info

Established: 2005
Locations: United States
Employees: 1250
Clients: AstraZeneca, General Electric, GlaxoSmith Kline, FICO, Procter & Gamble, Nationwide Insurance, Whirlpool, Boston Scientific, Bechtel, KKR, Allergan, Sundance Institute, The University of Texas MD Anderson Cancer, Avago, Legendary Pict

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  • Susan R. - Entrepreneur 23 Dec, 2020 12:37 3 / 5.0
    This software can be used to share files only!
  • Ava Madison - IT strartap 02 Dec, 2020 12:36 2.2 / 5.0
    This software is not intended to conduct transactions. Very poor feature set and terrible tech support. I had to wait more than a day for an answer!
  • John D. - "Oxfam" 13 Jan, 2020 12:56 5 / 5.0
    Box platform is very easy to use software product! It practically does not require consultation from technical administrators. We recommend it as one of the most affordable platforms for the secure transfer of different files.
  • Matthew О. - Olympus Corporation 10 Jan, 2020 14:12 4 / 5.0
    Our company faced with the complexities of using this software. Despite the fact that BOX is well known as a low-cost and easy-to-use product, we had some difficulties in using this file exchange platform. The root folder for saving files often changes automatically, that is why you have to update the settings several times a week. This takes extra time and annoys users.
  • Christina - "top shop" 18 Dec, 2019 14:21 5 / 5.0
    Box software provides sufficient functionality of online file-sharing! It is the best solution for small and medium businesses!!!
  • Bill - AstraZeneca 16 Dec, 2019 13:13 4 / 5.0
    BOX is affordable and very convenient software product! You can configure it yourself without resorting to technical support.
  • Philip K. - "Linda Farm" 25 Nov, 2019 13:01 4.2 / 5.0
    A great tool for sharing files, not only for business but also for your own activities. Easy, intuitive, does not require complex installations and settings.
  • Mary F. - Advertising Agency 18 Nov, 2019 12:33 4 / 5.0
    Box is a good online cloud-based content management software that is particularly helpful when you need easy to share any data and documents through networks. It is accessible anywhere and everywhere with a stable internet connection. This works wonders when you are out of office, and your team needs to access the documents you've been working on or vice versa. Our company uses a Box business account for more than a year. Though Box is an online exchange system, its software and cash memory does consume tons of storage space on computer, therefore I'd definitely recommend only syncing the files to be used rather than syncing all folders you're collaborating on. When compared to its competitors of cloud services, Box does look a bit attractive because of its price. Talking about the cons: this software does not open such files as .dwg and .rar in a preview mode and we have to download files for full view. This poses some uneasiness and we have to download the large drawing packages in order to review it. It is quite a hassle and takes additional time. Also, I'm not sure that Box can be classified as Virtual Data Room Software because file exchange is provided with a shareable link but not in virtual space.
  • Sem K. - "Tangs" 12 Nov, 2019 17:46 4 / 5.0
    Box software is not about virtual data room. It is a cool decision for cheap online file exchange, and we use it for internal employee communication in daily routine workflow. But for due diligence, it should be chosen another provider, with a high-security certificate product.
  • Jonas J. - "Go Print" 30 Oct, 2019 14:19 2.6 / 5.0
    This is a great tool for sharing files online, but I can’t call it a full-fledged data room or virtual space for a company
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