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4.7
4.8What is iDeals Data Room?
This is a convenient and simple solution for storing and accessing lots of corporate data, as well as establishing collaboration in a single environment. Being among pioneers in the sphere of secure data storage and, iDeals VDR (virtual data room) is perfect for storage of mission-critical business documents. Together with the services of a data center, customers are provided with a user-friendly, intuitive platform for accessing and managing their files.
Key features of iDeals VDR
What makes this solution one of the market leaders? True care about customers and provision of valuable security and data management tools – these are iDeals’ strong sides. Therefore, if you need something more than just a virtual data room iDeals is exactly the thing. The company offers a myriad of useful features, including:
- Intuitive and simple interface for both desktop and mobile devices. You don’t have to spend time on installation – your storage environment can be accessed like a cloud.
- Drag-and-drop navigation for importing the entire company infrastructure in a couple of minutes.
- Easy management of asset rights. You can set up the user access and decide who can view, edit, obtain, or print documents.
- Supports over 25 file formats.
- Data encryption for absolute security and privacy.
Customers
100% of the top 25 investment banks and thousands of enterprises, legal firms and life science companies have used iDeals Virtual Data Rooms.
The advantages and disadvantages of iDeals Data Room
According to customers’ reviews, iDeals data room is very convenient in use, but still not devoid of minor drawbacks. Let’s take a closer look at the peculiarities of iDeals virtual data room.
| Advantages | Disadvantages |
| Compatible with most OS and devices. | In-built data room index can be confusing for inexperienced users. |
| Very simple interface and access. | The absence of some essential tools for working with documents (tracking, retention, archiving, indexing). |
| Doesn’t require plug-ins. | No offline access to data. |
| Two-step authentication and data encryption are used for ultimate safety. | File types cannot be converted. |
| Drag-and-drop navigation. Users don’t have to learn for too long to start using the platform freely. | The reports lack some essential information and may be inconvenient (more graphics are needed). |
| User-friendly and supportive customer service. |
Security of iDeals virtual data rooms
Wonder if you can trust the data room your mission-critical information? Your assets will stay safe and secure thanks to:
- Personalized watermarks on your assets.
- 2-step authentication process to block unauthorized access.
- Time limits and IP address restriction.
- Secure viewers.
- Access settings that can be modified by the right owner only.
- Fence view that prevents attacks.
- Real-time tracking of who and when accesses your documents.
Bottom line
Although it lacks some crucial features, iDeals is optimal for the storage of mission-critical business files. This is also a great data room for M&A transactions. Using its services, you can simplify the complicated due diligence process. Besides, it can be a very cost-efficient platform saving you space, expenses and time on managing paper documents. With a reliable data room, you can easily store, search and access all necessary data, add new documents and protect your important info.
All in all, iDeals would be suitable for handling corporate documents at all stages of company existence: starting from the foundation and finishing by the M&A process. Both large and minor businesses can benefit from this solution.
Compare iDeals Virtual Data Rooms with:
iDeals Virtual Data Rooms features:
| Features |  |
|---|
Industry Solutions
| Bankruptcy | |
| Biotech Licensing | |
| Board Portals | |
| Clinical Studies | |
| Debt Financing | |
| Document Repository | |
| Due Diligence | |
| Fundraising | |
| IPO & Exits | |
| Litigation | |
| M&A Buy Side | |
| M&A Sell Side | |
| Private Equity | |
| Restructuring |
Files & Folders Management
| File Formats Supported: | All MS Office document formats, as well as pdf, txt, pub, rtf, htm, html, mht, jpg, jpeg, jpe, gif, bmp, png, tif, tiff, wmf, and flv |
| Automatic Numerical Indexing of Files & Folders | |
| Drag & Drop Upload of Multiple Files and Folders | |
| Archives Upload & Extraction | |
| Export of Data Room Index to Excel | |
| Document Version Control | |
| Multilingual Documents Index |
File Protection & Digital Rights Management
| Granular Document Permissions | |
| View-Only Access | |
| Prevention of Download, Print and Copy | |
| Remote Shredding of Documents | |
| Customizable Document Watermarks | |
| Secure Fence View | |
| Document Access Expiry | |
| 256-Bit SSL/TLS Encryption |
Data Hosting
| 99.9% Uptime Guarantee | |
| ISO 27001 Certified | |
| SOC 2 Certified | |
| Data Backup |
Access Security
| Two-Factor Authentications | |
| Mobile Device Management | |
| Granular User Permissions | |
| Permission Groups | |
| Access Expiration | |
| Access Limitation by IP Address |
Accessibility & Ease Of Use
| No Plugins | |
| Scroll-Through Web-Based Document Viewer | |
| iOS Application | |
| Android Application | |
| Mobile Device Interface | |
| User Interface Languages: | English, Spanish, German, French, Dutch, Italian, Polish, Turkish, Portuguese, Swedish, Chinese, Japanese, Korean, Russian |
Search, OCR & Filters
| Search by Name | |
| Search by Content (Full Text Search) | |
| OCR (Optical Character Recognition) | |
| Filtering by Parameters |
Collaboration Features
| Basic Questions & Answers Module | |
| Advanced Questions & Answers Module | |
| Secure User Messaging | |
| New Document Email Notifications | |
| Files & Folders Notes |
Activity Tracking & Reporting
| Tracking of All User Activity | |
| Real-Time Audit Trail | |
| Graphic Reports | |
| Tracking of Document Viewing Time | |
| Scheduled Reports (Sending to Email) |
Customization
| Branded User Interface | |
| Custom Login Page | |
| Custom User Invitation Letter | |
| Custom Agreements for Accessing Data Room | |
| Single Sign-On Integration | |
| Customer-Managed Encryption Keys | |
| Integrations Through APIs |
Support & Services
| Business Hours Support | |
| 24/7 Email Support | |
| 24/7 Phone & Email Support | |
| Online Help Center | |
| Live Trainings | |
| Dedicated Project Manager | |
| Data Room Archive on DVD or USB Drive | |
| Translation Services | |
| Support Languages: | English, Spanish, German, French, Russian, Turkish, Portugese, Chinese and Japanese |
Deployment Options
| Cloud (Web-Based) | |
| On-Premise (Installed) | |
| Multiple Datacenter Locations |
Trial & Pricing
| Free Trial: | 30-Day Trial |
| Price: | Contact iDeals to request pricing |
Company Info
| Established: | 2008 |
| Locations: | United States, Canada, Brasil, Turkey, UAE, Israel, United Kingdom, Germany, Russia, Cyprus, Ukraine, Hong Kong, Japan, India, China, Singapore |
| Employees: | 200+ |
| Clients: | EY, CITY, PETROBRAS, DELOITTE, KPMG, BDO, TOYOTA, LG, KYOCERA, AMERICAN AIRLINES, BRAINCO, BTA, JLL |
Reviews
- We continually use iDeals Virtual Data Rooms, there is a user-friendly interface, flexible data storage, perfect support team, and everything works fine. I am willing to recommend iDeals VDR provider as a reliable and responsible partner for your business.
- iDeals Virtual Data Room has an intuitive design and extremely robust features. Our entire transaction team was up and running in a matter of minutes without any training. We have used the big IT companies VDR offerings and iDeals is superior in a number of ways. From document rights management, ease of use, file format compatibility, file sharing, storing and reporting, iDeals is the better choice. A great product at a reasonable price that covers all our needs according to the highest standards. We give it the highest recommendation.
- We continually use iDeals Virtual Data Room, the interface is friendly, everything works fine. I am willing to recommend iDeals as a reliable and responsible partner.
- It was our first time using virtual data room software. We use iDeals’ free trial VDR and we were very impressed. The software pretty easy to set up ourselves but helpful iDeals team provided outstanding and prompt service. We used iDeals’ VDR to securely distribute analyst presentations to our consortium members during the Emlak Konut REIC SPO. Strongly recommended this provider! The service is perfect!
- One of the best product on the market, cost-effective and outstanding quality. iDeals’ VDR platform integrates a very good product with superior services - good support, fast response time, a helpful and qualified team, and good value for the money. I would like to thank iDeals Solution Group for its exceptional services. iDeals Virtual Data Room services have provided Opal Zrt’s business with high quality and first-rate support. The VDR product is very user-friendly and provided comprehensive support to our M&A transaction.
- We definitely recommend iDeals Virtual Data Room! They provide a very usable system that provides us with all the necessary tools to effectively follow and monitor processes.
- We are a small company "IT Solution" that develop software solution for the financial flow product according to the customer's needs. For the cooperation with our customers, we choose ideals data room. We are forced to constantly use a separate VDR for communication with our customers. I want to note that after a year of our cooperation with iDeals Company, our personal assistant of the virtual data room has become our right hand. He promptly provides adaptive VDR, and is also ready to advise our customers on the functionality of the VDR. The quality of the software is on the highest level! The only thing I note, I would like to receive discounts for regular customers in order to minimize our own costs.
- I want to highlight three main advantages, why we choose iDeals software for providing our third deal in a row. The first one - the excellent customer support! Even experienced user needs additional support in organizing virtual space for the complex transactions. And here we got the most operative and professional recommendations from the specialists. The second one is this platform is very flexible and it can be set special for your needs without useless services and costs. The third one - you can control totally all documents flow, including the screenshots of PC screen from any account. iDeals has brought us great advantages that we will not get with another service. It is quite simple to integrate into platforms. Its support is on the highest range! You will definitely feel the difference between the VDR providers in these three cases, and I'm sure, iDeals will be the best one for your company.
- iDeals gives me the confidence of knowing I’m on a secured network and following HIPAA laws but is still user-friendly enough where it doesn’t take forever to load it up and get logged in from home.
- We are a unique start-up business that combines a fully staffed dog park with a bar/restaurant/event space (www.barkdogbar.com if you're interested). We have done two seed financing rounds with potential investors from all around the country. We used iDeals for both rounds and the VDR allowed us to upload and share key docs with all interested parties as well as manage access, track usage, etc. Both rounds closed successfully. It was very easy for us to set up data room and for our investors to access. It can be a bit expensive for a start-up but the functionality was worth it!
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