ideals data room, ideals vdr, virtual data room
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What is iDeals Data Room?

This is a convenient and simple solution for storing and accessing lots of corporate data, as well as establishing collaboration in a single environment. Being among pioneers in the sphere of secure data storage and, iDeals VDR (virtual data room) is perfect for storage of mission-critical business documents. Together with the services of a data center, customers are provided with a user-friendly, intuitive platform for accessing and managing their files.

Key features of iDeals VDR

What makes this solution one of the market leaders? True care about customers and provision of valuable security and data management tools – these are iDeals’ strong sides. Therefore, if you need something more than just a virtual data room iDeals is exactly the thing. The company offers a myriad of useful features, including:

  1. Intuitive and simple interface for both desktop and mobile devices. You don’t have to spend time on installation – your storage environment can be accessed like a cloud.
  2. Drag-and-drop navigation for importing the entire company infrastructure in a couple of minutes.
  3. Easy management of asset rights. You can set up the user access and decide who can view, edit, obtain, or print documents.
  4. Supports over 25 file formats.
  5. Data encryption for absolute security and privacy.


100% of the top 25 investment banks and thousands of enterprises, legal firms and life science companies have used iDeals Virtual Data Rooms.

The advantages and disadvantages of iDeals Data Room

According to customers’ reviews, iDeals data room is very convenient in use, but still not devoid of minor drawbacks. Let’s take a closer look at the peculiarities of iDeals virtual data room.

Compatible with most OS and devices.In-built data room index can be confusing for inexperienced users.
Very simple interface and access.The absence of some essential tools for working with documents (tracking, retention, archiving, indexing).
Doesn’t require plug-ins.No offline access to data.
Two-step authentication and data encryption are used for ultimate safety.File types cannot be converted.
Drag-and-drop navigation. Users don’t have to learn for too long to start using the platform freely.The reports lack some essential information and may be inconvenient (more graphics are needed).
User-friendly and supportive customer service.

Security of iDeals virtual data rooms

Wonder if you can trust the data room your mission-critical information? Your assets will stay safe and secure thanks to:

  • Personalized watermarks on your assets.
  • 2-step authentication process to block unauthorized access.
  • Time limits and IP address restriction.
  • Secure viewers.
  • Access settings that can be modified by the right owner only.
  • Fence view that prevents attacks.
  • Real-time tracking of who and when accesses your documents.

Bottom line

Although it lacks some crucial features, iDeals is optimal for the storage of mission-critical business files. This is also a great data room for M&A transactions. Using its services, you can simplify the complicated due diligence process. Besides, it can be a very cost-efficient platform saving you space, expenses and time on managing paper documents. With a reliable data room, you can easily store, search and access all necessary data, add new documents and protect your important info.

All in all, iDeals would be suitable for handling corporate documents at all stages of company existence: starting from the foundation and finishing by the M&A process. Both large and minor businesses can benefit from this solution.

iDeals Virtual Data Rooms features:

Features iDeals Virtual Data Rooms

Industry Solutions

Biotech Licensing
Board Portals
Clinical Studies
Debt Financing
Document Repository
Due Diligence
IPO & Exits
M&A Buy Side
M&A Sell Side
Private Equity

Files & Folders Management

File Formats Supported: All MS Office document formats, as well as pdf, txt, pub, rtf, htm, html, mht, jpg, jpeg, jpe, gif, bmp, png, tif, tiff, wmf, and flv
Automatic Numerical Indexing of Files & Folders
Drag & Drop Upload of Multiple Files and Folders
Archives Upload & Extraction
Export of Data Room Index to Excel
Document Version Control
Multilingual Documents Index

File Protection & Digital Rights Management

Granular Document Permissions
View-Only Access
Prevention of Download, Print and Copy
Remote Shredding of Documents
Customizable Document Watermarks
Secure Fence View
Document Access Expiry
256-Bit SSL/TLS Encryption

Data Hosting

99.9% Uptime Guarantee
ISO 27001 Certified
SOC 2 Certified
Data Backup

Access Security

Two-Factor Authentications
Mobile Device Management
Granular User Permissions
Permission Groups
Access Expiration
Access Limitation by IP Address

Accessibility & Ease Of Use

No Plugins
Scroll-Through Web-Based Document Viewer
iOS Application
Android Application
Mobile Device Interface
User Interface Languages: English, Spanish, German, French, Dutch, Italian, Polish, Turkish, Portuguese, Swedish, Chinese, Japanese, Korean, Russian

Search, OCR & Filters

Search by Name
Search by Content (Full Text Search)
OCR (Optical Character Recognition)
Filtering by Parameters

Collaboration Features

Basic Questions & Answers Module
Advanced Questions & Answers Module
Secure User Messaging
New Document Email Notifications
Files & Folders Notes

Activity Tracking & Reporting

Tracking of All User Activity
Real-Time Audit Trail
Graphic Reports
Tracking of Document Viewing Time
Scheduled Reports (Sending to Email)


Branded User Interface
Custom Login Page
Custom User Invitation Letter
Custom Agreements for Accessing Data Room
Single Sign-On Integration
Customer-Managed Encryption Keys
Integrations Through APIs

Support & Services

Business Hours Support
24/7 Email Support
24/7 Phone & Email Support
Online Help Center
Live Trainings
Dedicated Project Manager
Data Room Archive on DVD or USB Drive
Translation Services
Support Languages: English, Spanish, German, French, Russian, Turkish, Portugese, Chinese and Japanese

Deployment Options

Cloud (Web-Based)
On-Premise (Installed)
Multiple Datacenter Locations

Trial & Pricing

Free Trial: 30-Day Trial
Price: Contact iDeals to request pricing

Company Info

Established: 2008
Locations: United States, Canada, Brasil, Turkey, UAE, Israel, United Kingdom, Germany, Russia, Cyprus, Ukraine, Hong Kong, Japan, India, China, Singapore
Employees: 200+

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  • Hakon L. Akerlund - Landsbankinn - IT Security 06 Feb, 2020 14:55 5 / 5.0
    We continually use iDeals Virtual Data Rooms, there is a user-friendly interface, flexible data storage, perfect support team, and everything works fine. I am willing to recommend iDeals VDR provider as a reliable and responsible partner for your business.
  • Christopher L. - Product Quest Manufacturing LLC. 17 Jan, 2020 13:25 5 / 5.0
    iDeals Virtual Data Room has an intuitive design and extremely robust features. Our entire transaction team was up and running in a matter of minutes without any training. We have used the big IT companies VDR offerings and iDeals is superior in a number of ways. From document rights management, ease of use, file format compatibility, file sharing, storing and reporting, iDeals is the better choice. A great product at a reasonable price that covers all our needs according to the highest standards. We give it the highest recommendation.
  • Mark D. - Landsbankinn, IT Security 15 Jan, 2020 15:24 5 / 5.0
    We continually use iDeals Virtual Data Room, the interface is friendly, everything works fine. I am willing to recommend iDeals as a reliable and responsible partner.
  • Joseph K. - Halkbank 10 Jan, 2020 13:58 5 / 5.0
    It was our first time using virtual data room software. We use iDeals’ free trial VDR and we were very impressed. The software pretty easy to set up ourselves but helpful iDeals team provided outstanding and prompt service. We used iDeals’ VDR to securely distribute analyst presentations to our consortium members during the Emlak Konut REIC SPO. Strongly recommended this provider! The service is perfect!
  • Elon - OPAL Tank Storage - 24 Dec, 2019 14:31 5 / 5.0
    One of the best product on the market, cost-effective and outstanding quality. iDeals’ VDR platform integrates a very good product with superior services - good support, fast response time, a helpful and qualified team, and good value for the money. I would like to thank iDeals Solution Group for its exceptional services. iDeals Virtual Data Room services have provided Opal Zrt’s business with high quality and first-rate support. The VDR product is very user-friendly and provided comprehensive support to our M&A transaction.
  • Dejan - KF Finance 16 Dec, 2019 12:50 5 / 5.0
    We definitely recommend iDeals Virtual Data Room! They provide a very usable system that provides us with all the necessary tools to effectively follow and monitor processes.
  • Yando K. - "IT Solution" 03 Dec, 2019 17:19 4.8 / 5.0
    We are a small company "IT Solution" that develop software solution for the financial flow product according to the customer's needs. For the cooperation with our customers, we choose ideals data room. We are forced to constantly use a separate VDR for communication with our customers. I want to note that after a year of our cooperation with iDeals Company, our personal assistant of the virtual data room has become our right hand. He promptly provides adaptive VDR, and is also ready to advise our customers on the functionality of the VDR. The quality of the software is on the highest level! The only thing I note, I would like to receive discounts for regular customers in order to minimize our own costs.
  • Michael G. - Deloitte Singapore 18 Nov, 2019 12:56 5 / 5.0
    I want to highlight three main advantages, why we choose iDeals software for providing our third deal in a row. The first one - the excellent customer support! Even experienced user needs additional support in organizing virtual space for the complex transactions. And here we got the most operative and professional recommendations from the specialists. The second one is this platform is very flexible and it can be set special for your needs without useless services and costs. The third one - you can control totally all documents flow, including the screenshots of PC screen from any account. iDeals has brought us great advantages that we will not get with another service. It is quite simple to integrate into platforms. Its support is on the highest range! You will definitely feel the difference between the VDR providers in these three cases, and I'm sure, iDeals will be the best one for your company.
  • Hju Sedrik - LG Corporation 12 Nov, 2019 17:52 4.8 / 5.0
    iDeals gives me the confidence of knowing I’m on a secured network and following HIPAA laws but is still user-friendly enough where it doesn’t take forever to load it up and get logged in from home.
  • Dave - Bar K Dog Bar 04 Nov, 2019 12:35 5 / 5.0
    We are a unique start-up business that combines a fully staffed dog park with a bar/restaurant/event space ( if you're interested). We have done two seed financing rounds with potential investors from all around the country. We used iDeals for both rounds and the VDR allowed us to upload and share key docs with all interested parties as well as manage access, track usage, etc. Both rounds closed successfully. It was very easy for us to set up data room and for our investors to access. It can be a bit expensive for a start-up but the functionality was worth it!