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What is iDeals Data Room?

This is a convenient and simple solution for storing and accessing lots of corporate data, as well as establishing collaboration in a single environment. Being among pioneers in the sphere of secure data storage and, iDeals VDR (virtual data room) is perfect for storage of mission-critical business documents. Together with the services of a data center, customers are provided with a user-friendly, intuitive platform for accessing and managing their files.

Key features of iDeals VDR

What makes this solution one of the market leaders? True care about customers and provision of valuable security and data management tools – these are iDeals’ strong sides. Therefore, if you need something more than just a virtual data room iDeals is exactly the thing. The company offers a myriad of useful features, including:

  1. Intuitive and simple interface for both desktop and mobile devices. You don’t have to spend time on installation – your storage environment can be accessed like a cloud.
  2. Drag-and-drop navigation for importing the entire company infrastructure in a couple of minutes.
  3. Easy management of asset rights. You can set up the user access and decide who can view, edit, obtain, or print documents.
  4. Supports over 25 file formats.
  5. Data encryption for absolute security and privacy.

The advantages and disadvantages of choosing iDeals Data Room

According to customers’ reviews, iDeals data room is very convenient in use, but still not devoid of minor drawbacks. Let’s take a closer look at the peculiarities of iDeals virtual data room.

AdvantagesDisadvantages
Compatible with most OS and devices.In-built data room index can be confusing for inexperienced users.
Very simple interface and access.The absence of some essential tools for working with documents (tracking, retention, archiving, indexing).
Doesn’t require plug-ins.No offline access to data.
Two-step authentication and data encryption are used for ultimate safety.File types cannot be converted.
Drag-and-drop navigation. Users don’t have to learn for too long to start using the platform freely.The reports lack some essential information and may be inconvenient (more graphics are needed).
User-friendly and supportive customer service.

Please, note: although this secure data room mirrors the servers, no file recovery option is provided in case of total file loss. To ensure 100% safety, store copies of your data somewhere else.

Security of iDeals virtual data rooms

Wonder if you can trust the data room your mission-critical information? Your assets will stay safe and secure thanks to:

  • Personalized watermarks on your assets.
  • 2-step authentication process to block unauthorized access.
  • Time limits and IP address restriction.
  • Secure viewers.
  • Access settings that can be modified by the right owner only.
  • Fence view that prevents attacks.
  • Real-time tracking of who and when accesses your documents.

Bottom line

Although it lacks some crucial features, iDeals is optimal for the storage of mission-critical business files. This is also a great data room for M&A transactions. Using its services, you can simplify the complicated due diligence process. Besides, it can be a very cost-efficient platform saving you space, expenses and time on managing paper documents. With a reliable data room, you can easily store, search and access all necessary data, add new documents and protect your important info.

All in all, iDeals would be suitable for handling corporate documents at all stages of company existence: starting from the foundation and finishing by the M&A process. Both large and minor businesses can benefit from this solution.

iDeals Virtual Data Rooms features:

Features iDeals Virtual Data Rooms

Industry Solutions

Bankruptcy
Biotech Licensing
Board Portals
Clinical Studies
Debt Financing
Distressed Real Estate
Document Repository
Due Diligence
Fundraising
Hedge Funds
IPO & Exits
Litigation
M&A Buy Side
M&A Sell Side
Post Merger
Private Equity
Procurement Management
Restructuring

Files & Folders Management

File Formats Supported: All MS Office document formats, as well as pdf, txt, pub, rtf, htm, html, mht, jpg, jpeg, jpe, gif, bmp, png, tif, tiff, wmf, and flv
Automatic Numerical Indexing of Files & Folders
Drag & Drop Upload of Multiple Files and Folders
Desktop Synchronization
Archives Upload & Extraction
Export of Data Room Index to Excel
Document Version Control
Multilingual Documents Index

File Protection & Digital Rights Management

Granular Document Permissions
View-Only Access
Prevention of Download, Print and Copy
Remote Shredding of Documents
Customizable Document Watermarks
Secure Fence View
Document Access Expiry
256-Bit SSL/TLS Encryption
Data at Rest Encryption

Data Hosting

99.9% Uptime Guarantee
ISO 27001 Certified
SOC 2 Certified
SSAE 16 Certified
Data Backup
Virus Scanning

Access Security

Two-Factor Authentications
Mobile Device Management
Granular User Permissions
Permission Groups
Access Expiration
Access Limitation by IP Address

Accessibility & Ease Of Use

No Plugins
Scroll-Through Web-Based Document Viewer
Web-Based Excel Spreadsheets Viewer
iOS Application
Android Application
Mobile Device Interface
User Interface Languages: English, Spanish, German, French, Russian, Turkish, Portugese, Chinese and Japanese

Search, OCR & Filters

Search by Name
Search by Content (Full Text Search)
OCR (Optical Character Recognition)
Filtering by Parameters

Collaboration Features

Basic Questions & Answers Module
Advanced Questions & Answers Module
Secure User Messaging
New Document Email Notifications
Files & Folders Notes

Activity Tracking & Reporting

Tracking of All User Activity
Real-Time Audit Trail
Graphic Reports
Exporting Reports to Excel
Tracking of Document Viewing Time
Scheduled Reports (Sending to Email)

Customization

Branded User Interface
Custom Domain
Custom Login Page
Custom User Invitation Letter
Custom Agreements for Accessing Data Room
Active Directory Integration
Single Sign-On Integration
Customer-Managed Encryption Keys
Integrations Through APIs
Custom Workflows and Features

Support & Services

Business Hours Support
24/7 Email Support
24/7 Phone & Email Support
Online Help Center
Live Trainings
Dedicated Project Manager
Data Room Archive on DVD or USB Drive
Translation Services
Support Languages: English, Spanish, German, French, Russian, Turkish, Portugese, Chinese and Japanese

Deployment Options

Cloud (Web-Based)
On-Premise (Installed)
Multiple Datacenter Locations

Trial & Pricing

Free Demo
Free Trial: 30-Day Trial
Price: Starts from $99 per Month

Company Info

Established: 2008
Locations: United States, Canada, Brasil, Turkey, UAE, Israel, United Kingdom, Germany, Russia, Cyprus, Ukraine, Hong Kong, Japan, India, China, Singapore
Employees: 200
Clients: EMAAR, PWC, BARCLAYS CAPITAL, LINKLATERS, BANK OF AMERICA, WELLS FARGO, EY, CITY, SHELL, DELOITTE, ALLEN & OVERY, UBC, KPMG, STARBUCKS, ROTHSCHILD