What is Securedocs Data Room?
SecureDocs is a well-established provider of secure data room that’s being used by thousands of corporations and businesses for managing and storing mission-critical materials. It is widely used by companies who need the service for audits, business operations, fundraising, and M&A. Whenever you’re anticipating an important event, this virtual data room can come in handy and facilitate your work with documents saving time and money spent on paperwork.
The main features distinguishing SecureDocs from competitors are transparent pricing policy, eSignature and simple user interface. What else?
Features of the data room
It provides users with pretty much everything for efficient and convenient management of documents and files. The most important features include:
- Info protection features;
- Tools for project management;
- Access permissions on different levels;
- Secure file preview;
- Tags for documents;
- Management of anonymity;
- permissions based on roles;
- due diligence control.
Besides, users can enjoy 1-click archiving, easy migration of materials, unlimited data storage, notifications about new documents, and bulk user invitation.
The advantages and disadvantages of Securedocs Data Room
To understand whether this SecureDocs data room is suitable for your business, observe its pros and cons:
|Intuitive interface. The platform is very easy to use.||The high cost of virtual data room services (price starts from $100/month per data room). 12-months plan is cheaper than 3 months.|
|User-friendly customer support available via email and phone, as well as tickets.||There’s no live chat on the official website.|
|This data room provides almost all essential features for document sharing, management, and access control.||It lacks some of the useful tools, for instance, text search in documents, or re-indexing of the folder structure.|
|Straightforward pricing and no hidden fees. Although it’s not the cheapest option, the set of features provided totally justifies its price.||You cannot turn email notifications on and off for separate users.|
|Supports many different file formats.||PowerPoint files cannot be viewed in the platform, so you cannot restrict access by ‘viewing’ only.|
What makes SecureDocs a perfect data room for M&A and other business processes is the fact it supports an unlimited amount of users. No matter how big your company is, your employees will enjoy a steady and safe access to materials.
|IPO & Exits|
|M&A Buy Side|
|M&A Sell Side|
|Distressed Real Estate|
Files & Folders Management
|File Formats Supported:||Any file types can be uploaded. PDF and MS Office files can be viewed, any other file types must be downloaded to view|
|Automatic Numerical Indexing of Files & Folders|
|Drag & Drop Upload of Multiple Files and Folders|
|Export of Data Room Index to Excel|
|Archives Upload & Extraction|
|Document Version Control|
|Multilingual Documents Index|
File Protection & Digital Rights Management
|Granular Document Permissions|
|Prevention of Download, Print and Copy|
|Customizable Document Watermarks|
|256-Bit SSL/TLS Encryption|
|Data at Rest Encryption|
|Remote Shredding of Documents|
|Secure Fence View|
|Document Access Expiry|
|99.9% Uptime Guarantee|
|ISO 27001 Certified|
|SOC 2 Certified|
|SSAE 16 Certified|
|Mobile Device Management|
|Granular User Permissions|
|Access Limitation by IP Address|
Accessibility & Ease Of Use
|Web-Based Excel Spreadsheets Viewer|
|User Interface Languages:||English|
|Scroll-Through Web-Based Document Viewer|
|Mobile Device Interface|
Search, OCR & Filters
|Search by Name|
|Search by Content (Full Text Search)|
|OCR (Optical Character Recognition)|
|Filtering by Parameters|
|New Document Email Notifications|
|Basic Questions & Answers Module|
|Advanced Questions & Answers Module|
|Secure User Messaging|
|Files & Folders Notes|
Activity Tracking & Reporting
|Tracking of All User Activity|
|Real-Time Audit Trail|
|Exporting Reports to Excel|
|Tracking of Document Viewing Time|
|Scheduled Reports (Sending to Email)|
|Branded User Interface|
|Custom User Invitation Letter|
|Custom Login Page|
|Custom Agreements for Accessing Data Room|
|Active Directory Integration|
|Single Sign-On Integration|
|Customer-Managed Encryption Keys|
|Integrations Through APIs|
|Custom Workflows and Features|
Support & Services
|Business Hours Support|
|24/7 Email Support|
|24/7 Phone & Email Support|
|Data Room Archive on DVD or USB Drive|
|Online Help Center|
|Dedicated Project Manager|
|Multiple Datacenter Locations|
Trial & Pricing
|Free Trial:||14-day trial|
|Price:||ANNUAL: $200/month, 3 MONTH PLAN: $300/month, 1 MONTH PLAN: $400/month|
|Clients:||LogicMonitor, AppScale Systems, AcuFocus, Inc., PlantForm, Sovance, LLC, Strategic Finance, Tracon Pharmaceuticals, Ansible Works, Clean Diesel Techlogies, Lastline, Inc, Igen, The Corum Group, Stradling Yocca Carlson & Rauth|
This company provides poor Virtual Data Room software for such money that they ask.
Securedocs Data Room would be more appropriate for small businesses and the narrow scope of workflow needs. The main disadvantages are that for each unique profile, you can enable a unique set of different user privileges such as View Only, Access, Activity Control, DownLoad ability. If you want to enable multiple privileges for a particular user, you then need to make another special profile with that combination of privileges enabled.
Overall is a good and reliable virtual data room. Rock-solid security, including inability to remove confidentiality watermark on PDF. It makes it easy to keep customers updated with the latest product documents and firmware. Broadcasts notices when updates are issued. You can't assign a user to more than one profile. If you want to enable multiple privileges for a particular user you then need to make another special profile with that combination of privileges enabled. This can be hard to manage for the new users.
It was easy to recommend to clients who didn’t want to pay 10K for a VDR.
I like that the provider proposes a fixed price and it doesn't depend on the number of pages and file size that you upload to the cloud. But in this case, you will face with the limits in storage capacity. Therefore, plan ahead your storing needs of digital data room
I used «SecureDocs» free trial. There were no problems with the software but the full plan I didn't buy because of poor set of document management tools. In my opinion, this software is appropriate for file sharing but not for M&A transactions.
This product is extremely easy to use and simple to set up. Perfect tool for sharing files in the cloud.